Preparing Publications

 

Introduction

  • The same editing guidelines apply for Working Group reports, unless otherwise mentioned.
  • Technical articles for the PIANC Magazine are submitted to the Editing Officer. The author may be asked for correcting or complementing the initial manuscript. This article does not apply to manuscripts that are published in the special issue of the Magazine, which is dedicated to the host country of the Annual General Assembly (AGA). The articles in this special issue are published under the responsibility of the author(s).
  • Papers accepted become the copyright of PIANC. Contributors should bear in mind that they are addressing an international audience.
  • Modern-day editing has become a very technical skill, involving computer and graphics technology. It is strongly advised that authors seek professional help from a typesetting office or pre-press company, in particular with regard to editing and formatting of text files, pictures, graphs, tables, mathematical formulas, etc.
  • Authors are encouraged to have a look at the presentation of other articles in previous Bulletins/Magazines in order to better understand the requirements and to avoid delays.
  • Articles and WG-reports that do not meet the guidelines will be rejected.


Language and orthography

  • The Magazine is a bilingual publication. Articles can be submitted in either English or French. Authors are free to use UK or American English orthography.
  • A good linguistic quality must be pursued by the authors. It is recommended that the final text is proofread by a native speaker, in order to avoid delays if copy should be sent back for rewriting.
  • Authors are asked to mind the punctuation marks. For improving readability, it may also be better to split one long sentence in two.
  • Title, key words and summary will be translated in the second language. In order to respect the author's own accents, translation can best be done by the author himself. If this is not possible, PIANC General Secretariat will take care. In addition, summaries will also be translated into German.


Text files

  • All manuscripts will be supplied as a MS Word-file.
  • Equations must be edited in appropriate MS software such as MathType or Equation Editor.
  • Pages should be numbered and footnotes must be avoided.
  • The length of a manuscript in the Magazine may not exceed 4.000 words. In Special cases more than 4000 words must be discussed and approved by Mr. Louis Van Schel.
  • For units, the International Standard Units System (SI) will be applied. Temperatures are given in the Celsius scale (C°). Notification of numbers (1.000,00 or 1,000.00) will honour the author's choice.
  • Tables, pictures and illustrations must be provided as separate files, and not included as part of the text.
  • In the text file, authors must indicate at what place they want pictures, tables and illustrations to be included. They can do so, a.o. by including an "Editor's note" or by inserting editing remarks in another colour.
  • If a list of bibliographical references is appended, the references should have the following format:

    SABATON M., FEUILLET J, "Stability of Rubble Mound Breakwaters", in Proc. of Coastal Engineering, Sydney, 1980, Vol. II.
  • Authors will respect the existing hierarchy of titles and sub-titles, as they are presented in previous PIANC Bulletins. This hierarchy is as follows:
    • Main title: 1. INTRODUCTION
    • Second title: 1.1 Second title
    • Third (sub)title: 1.1.1 Third (sub)title

 

  • In addition to the article proper, every author must provide:
    • Recent ID picture in one of the following digital formats: PDF, tiff, jpeg or eps.
    • Title, author's name, contact details (address, telephone, fax, e-mail address)
    • Five key words related to the article
    • A summary which should not exceed 10% of the article


Illustrations

  • All pictures, illustrations and tables must be provided as separate files. In clear: PIANC will receive one text file (in MS Word) and one or more separate graphic files. For reasons of quality, pictures may not be included in the text-file.
  • Full colour pictures must be of superior quality, meaning that the pictures should have a minimal width and height of respectively 130 x 100 mm while having a resolution of at least 300 dpi. Jpeg (maximum quality) formats are to be preferred.
  • Pictures can be provided as a print (for scanning), or in one of the following digital formats: tiff, jpeg or eps.
  • Pictures that are downloaded from a website are refused, for lack of quality.
  • Digitalized illustrations must be delivered to PIANC's quality specifications, i.e. in a resolution of at least 300 dpi with a minimum width of 80 mm.
  • Figures, pictures and formulae must be numbered. These numbers will be referred to in the text file.
  • Every figure will be accompanied by a short explanatory caption.


Lay-out

  • PIANC will take care of the lay-out.
  • Authors may want to suggest a lay-out of their own. They can do so by providing a low-res pdf-file, in which figures and illustrations are already inserted. This has the advantage that PIANC editors may better understand at what place authors want illustrations to be inserted, and how they like the lay-out to look like. However, such a pdf-file can only be provided as an example. In any case, an electronic text file (in MS Word) and separate graphic files are mandatory.
  • For the same reason, authors may want to send a printed version of their manuscript (besides the compulsory electronic version). This print may, or may not include the illustrations. Sending a print version is not a must. In any case, an electronic text file (in MS Word) and separate graphic files are mandatory.


Working Group reports

  • The same editing guidelines apply for the Working Group reports and for the Magazine.
  • The final report of a Working Group is approved by the supervising commission (See: PIANC's Rules & Regulations, art. 66). Only the Chairperson or the secretary of the supervising commission will transmit the final report to PIANC's Editing Officer, in order to avoid misunderstandings about the report having been cleared. There will be no direct contact between the Editing Officer and the Chairperson or members of a Working Group. Contact will be between the Editing Officer and the Chairperson or the secretary of the supervising commission.
  • Reference is made to PIANC's Rules & Regulations, art. 66 (details on the PIANC website).
  • A Working Group report may not exceed 50 pages.
  • Working Group reports should include: table of contents, list of members of the Working Group, terms of reference, a summary of maximum 500 words.


PIANC Editing Officer

  • Technical articles can be submitted by e-mail. However, since a maximum size of 5 Mb is frequently applied, it may be necessary to send large e-mail attachments in a compressed format, using WINZIP. Even then, some graphic files may still be too heavy. Therefore, it is recommended to send a cd-rom containing all text- and all graphic files and illustrations, through the post to the PIANC postal address (see below).
  • Additional information can be obtained from PIANC's Editing Officer at leen.weltens@pianc.org or an.vanschel@pianc.org.
  • Postal address for sending print material or cd-rom:

    PIANC General Secretariat
    c/o Editing Officer
    Bld. du Roi Albert II, 20, B.3
    B-1000 Brussels, Belgium.