Steps

Description

Timing

1

A technical commission identifies the need for a report on a matter of relevance for the association and for the navigation community.

Anytime

2

The Terms of Reference (TOR) for a working group (WG) dealing with this matter are approved by the relevant technical commission

February or September of any year

3

The TOR are approved by the Executive Committee (from 2006, 3 meetings per year in February, May and October)

First meeting after step 2 at the earliest: T₀

4

HQ mails the TOR to the National Sections and puts them on the website

T₀ + 1 month

5

The National Sections look for suitable candidates within their countries and provide HQ the co-ordinates of a member and (if possible) of a substitute and of a Young Professional as second member

T₀ + 3 months

6

HQ invites sister associations with which a MOU was signed to appoint (a) representative(s) for the WG

T₀ + 1 month

7

HQ forwards the names of the WG-members to the relevant commission chairperson

T₀ + 3 months

8

The commission chairperson appoints a chairperson for the WG, selected from the proposals of the National Sections

T₀ + 4 months

9

Either the chairperson of the WG or the secretary of the commission, if no chairperson nominated, invite the members for the first meeting, to be held preferably at HQ in Brussels during which the working schedule and task assignments are agreed in order to ensure the final draft to be ready within 24 months

T₀ + 6 months