Preparing Publications

1. E-Magazine ‘On Course’

Introduction

• Technical articles for the PIANC Magazine are submitted to the Editing Officer. The author may be asked for correcting or complementing the initial manuscript. This article does not apply to manuscripts that are published in the special issue of the Magazine, which is dedicated to the host country of the Annual General Assembly (AGA). The articles in this special issue are published under the responsibility of the author(s).
• Papers accepted become the copyright of PIANC. Contributors should bear in mind that they are addressing an international audience.
• Modern-day editing has become a very technical skill, involving computer and graphics technology. It is strongly advised that authors seek professional help from a typesetting office or pre-press company, in particular with regard to editing and formatting of text files, pictures, graphs, tables, mathematical formulas, etc.
• Authors are encouraged to have a look at the presentation of other articles in previous Bulletins/Magazines in order to better understand the requirements and to avoid delays.
• Articles and WG-reports that do not meet the guidelines will be rejected.

Publicity

All information on publicity for the ‘On Course’ Magazine can be found at www.pianc.org/publicity.php.

Language and orthography

• The Magazine is a bilingual publication. Articles can be submitted in either English or French. Authors are asked to use the UK English orthography.
• A good linguistic quality must be pursued by the authors. It is recommended that the final text is proofread by a native speaker, in order to avoid delays if the copy should be sent back for rewriting.
• Authors are asked to mind the punctuation marks. For improving readability, it may also be better to split one long sentence in two.
• Title, key words and summary will be translated in the second language. In order to respect the author's own accents, translation can best be done by the author himself. If this is not possible, the PIANC General Secretariat will take care of it. In addition, summaries will also be translated into German.

Text files

• All manuscripts will be supplied as a MS Word-file.
• Equations must be edited in appropriate MS software such as MathType or Equation Editor.
• Pages should be numbered and footnotes must be avoided.
• The length of a manuscript in the Magazine may not exceed 4,000 words. In Special cases more than 4,000 words must be discussed and approved by Mr. Louis Van Schel.

· For units, the International Standard Units System (SI) will be applied.

- Temperatures are given in the Celsius scale (C°).

- Symbols do not have an appended period/full stop (.).

- Symbols are written in upright type (m for metres, s for seconds), so as to differentiate from the italic type used for variables (m for mass, s for displacement).

- The SI rule is that symbols of units are not pluralised, for example ‘25 kg’, not ‘25 kgs’.

- A space separates the number and the symbol; e.g., ‘2.21 kg’, ‘7.3×102 m2’, ‘22 K’. This rule explicitly includes the percent sign (%). Exceptions are the symbols for plane angular degrees, minutes and seconds (°, ′ and ″), which are placed immediately after the number with no intervening space.

- Commas are used as a thousand separator (1,000,000) in order to reduce confusion. For figures below 1,000, no commas are used (e.g. 500), figures containing tenths are marked with a period (e.g. 50.36 ; 1,000.23)

- Symbols formed by division of two units are joined with a solidus (⁄), or given as a negative exponent. For example, the ‘metre per second’ can be written ‘m⁄s’, ‘m s−1’, ‘m·s−1’. Only one solidus should be used; e.g., ‘kg⁄(m·s2)’ or ‘kg·m−1·s−2’ are acceptable but ‘kg⁄m⁄s2’ is ambiguous and unacceptable.

- The official UK spellings are ‘deca’, ‘metre’, and ‘litre’.

- Currency units are either put behind the number and in official abbreviation (e.g. 1,000.23 EUR/USD/GBP) or in front of the number when using the symbol (e.g. €/$/£ 1,000.23). However, authors are asked to use only 1 of these two systems throughout the whole text.

• Tables, pictures and illustrations must be provided as separate files, and not included as part of the text.
• In the text file, authors must indicate at what place they want pictures, tables and illustrations to be included. They can do so, a.o. by including an ‘Editor's note’ or by inserting editing remarks in another colour.
• If a list of bibliographical references is appended, the references should have the following format:
  
  - Book with one author

Sabaton, M. (1980): “Stability of Rubble Mound Breakwaters”, Vol. II, in PIANC Magazine ‘On Course’, Sydney: Pan Books, p. 3-5.

- Book with two or more authors

Sabaton, M., Feuillet, J. and Averett, D.E. (1980): “Stability of Rubble Mound Breakwaters”, Vol. II, in PIANC Magazine On Course, Sydney: Pan Books, p. 3-5.

- Books with an anonymous or unknown author

“The University Encyclopedia” (1985), London: Roydon, p. 3-5.

- World Wide Web page

Sabaton, M. (1980): “Stability of Rubble Mound Breakwaters”, [Online], Available: http://www.pianc.org/publications.php [24 Aug 2010].

• Authors will respect the existing hierarchy of titles and sub-titles, as they are presented in previous PIANC Magazines. This hierarchy is as follows:

• Main title: 1. INTRODUCTION
• Second title: 1.1 Second title
• Third (sub)title: 1.1.1 Third (sub)title

• In addition to the article proper, every author must provide:

• A recent ID-picture in one of the following digital formats: PDF, tiff, jpeg or eps.
• Title, author(s)'s name, contact details (address, telephone, fax, e-mail address)
• Five key words related to the article
• A summary which should not exceed 10% of the article

Illustrations

• All pictures, illustrations and tables must be provided as separate files. In clear: PIANC will receive one text file (in MS Word) and one or more separate graphic files. For reasons of quality, pictures may not be included in the text-file.
• Full-colour pictures must be of superior quality, meaning that the pictures should have a minimal width and height of respectively 130 x 100 mm while having a resolution of at least 300 dpi. Jpeg (maximum quality) formats are to be preferred.
• Pictures can be provided as a print (for scanning), or in one of the following digital formats: tiff, jpeg or eps.
• Pictures that are downloaded from a website are refused, for lack of quality.
• Digitalised illustrations must be delivered to PIANC's quality specifications, i.e. in a resolution of at least 300 dpi with a minimum width of 80 mm.
• Figures, pictures and formulae must be numbered. These numbers will be referred to in the text file.
• Every figure will be accompanied by a short explanatory caption.

Layout

• PIANC will take care of the layout.
• Authors may want to suggest a layout of their own. They can do so by providing a low-res pdf-file, in which figures and illustrations are already inserted. This has the advantage that PIANC editors may better understand at what place authors want illustrations to be inserted, and how they like the layout to look like. However, such a pdf-file can only be provided as an example. In any case, an electronic text file (in MS Word) and separate graphic files are mandatory.

· For the same reason, authors may want to send a printed version of their manuscript (besides the compulsory electronic version). This print may, or may not include the illustrations. Sending a print version is not a must. In any case, an electronic text file (in MS Word) and separate graphic files are mandatory.

2. Working Group reports

Please click here to find PIANC’s Guidelines for Chairpersons of PIANC Working Groups.

- Annex 1: ‘Overview of PIANC WG report Development Status

- Annex 2: ‘Manual for setting up a WG Member Area

3. PIANC Editing Officer

· Technical articles can be submitted by e-mail. However, since a maximum size of 5 Mb is frequently applied, it may be necessary to send large e-mail attachments in a compressed format, using WINZIP, or to send files via YouSendIt (https://www.yousendit.com). Even then, some graphic files may still be too heavy. Therefore, it is recommended to send a CD-ROM containing all text- and all graphic files and illustrations, through the post to the PIANC postal address (see below).

· Additional information can be obtained from PIANC's Editing Officer at leen.weltens@pianc.org.

• Postal address for sending print material or CD-ROM:
  
  PIANC General Secretariat
  c/o Editing Officer
  Bld. du Roi Albert II, 20, B.3
  B-1000 Brussels, Belgium.